EthicaAI ("EthicaAI," "we," "our," or "us") is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when individuals interact with the EthicaAI website, community platforms, fellowship programs, events, research initiatives, publications, advisory services, and related activities.

By accessing our website or participating in EthicaAI activities, you acknowledge that you have read and understood this Privacy Policy.

2. About EthicaAI

EthicaAI is an inclusive AI innovation initiative focused on advancing accessibility, participation, accountability, and responsible innovation through community engagement, research, education, framework development, fellowship programs, events, publications, and advisory services.

3. Information We Collect

Information You Provide

We may collect:

• Name

• Email address

• Phone number

• Professional affiliation

• Job title

• Organization name

• Country of residence

• Fellowship applications

• Event registrations

• Survey responses

• Community profile information

• Research participation information

• User-generated content

• Correspondence and communications

Information Collected Automatically

When you access our website, we may collect:

• IP address

• Device information

• Browser information

• Operating system information

• Website activity

• Referring URLs

• Date and time of access

• Cookies and analytics information

Sensitive Information

We request that individuals do not submit sensitive personal information unless specifically required for a particular program, accommodation request, or lawful purpose and expressly authorized by EthicaAI.

4. How We Use Information

We may use personal information to:

• Administer the EthicaAI Circle

• Operate fellowship programs

• Manage events and workshops

• Conduct research initiatives

• Publish community contributions where authorized

• Respond to inquiries

• Improve services and programs

• Deliver newsletters and communications

• Facilitate collaboration opportunities

• Monitor platform security

• Comply with legal obligations

• Protect the rights and safety of EthicaAI and its participants

5. Legal Basis for Processing

Where applicable, we process information on the basis of:

• Consent

• Contractual necessity

• Legitimate interests

• Legal obligations

• Research and educational activities

• Protection of vital interests

Participation in certain programs may require the collection and processing of information necessary to administer those activities.

6. Research, Publications, and Community Contributions

EthicaAI may facilitate research projects, publications, community discussions, and fellowship deliverables.

Where participants voluntarily submit content for publication, showcase, review, or community engagement, such content may be visible to other participants or the public as described at the time of submission.

Participants remain responsible for ensuring they have the necessary rights to any content they submit.

Where required, separate consent mechanisms may be used for research participation, publication, or public dissemination.

7. Sharing of Information

We may disclose information to:

• Service providers supporting our operations

• Website hosting providers

• Learning management platforms

• Community platforms

• Analytics providers

• Event partners

• Research collaborators

• Professional advisers

• Regulatory authorities where required by law

We do not sell personal information.

We do not knowingly disclose personal information for third-party marketing purposes.

8. International Data Transfers

Information may be processed or stored in jurisdictions outside your country of residence.

Where cross-border transfers occur, EthicaAI will take reasonable measures to ensure appropriate safeguards are in place and that information receives an adequate level of protection.

9. Data Retention

Personal information is retained only for as long as necessary to:

• Fulfill the purposes described in this Policy

• Administer programs and services

• Maintain organizational records

• Protect legal rights

• Meet regulatory requirements

Retention periods may vary depending on the nature of the information and applicable legal obligations.

10. Data Security

EthicaAI implements reasonable technical, administrative, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.

Despite these measures, no method of electronic storage or transmission can be guaranteed to be completely secure.

11. Your Rights

Subject to applicable law, individuals may have the right to:

• Request access to their personal information

• Request correction of inaccurate information

• Request deletion of information

• Withdraw consent

• Object to certain processing activities

• Request restriction of processing

• Request information regarding how their data is used

• Lodge a complaint with an appropriate regulatory authority

Requests may be submitted using the contact details provided below.

12. Cookies and Analytics

EthicaAI may use cookies and similar technologies to:

• Improve website functionality

• Understand website usage

• Enhance user experience

• Monitor performance and security

Users may control cookie settings through their browser preferences.

Additional information may be provided in our Cookie Policy.

13. Children's Privacy

EthicaAI programs are generally intended for individuals aged 18 years and older.

We do not knowingly collect personal information from children without appropriate authorization and lawful basis.

If we become aware that information has been collected improperly, we will take reasonable steps to remove it.

14. Accessibility

EthicaAI is committed to promoting accessibility and inclusive participation.

Individuals requiring accommodations, alternative formats, or accessibility support may contact us using the details below.

Additional information is available in our Accessibility Statement.

15. Changes to this Policy

We may update this Privacy Policy periodically.

Material changes will be communicated through our website or other appropriate channels.

Continued use of EthicaAI services following updates constitutes acceptance of the revised Policy.

16. Contact Information

EthicaAI

Email: kai.clarke@ethicaaicaribbean.com

Website: https://www.ethicaaicaribbean.com

Questions regarding this Privacy Policy, privacy practices, or data rights requests may be submitted using the contact information above.