Last Updated: [September 2025

EthicaAI Caribbean (“we,” “our,” or “us”) is committed to protecting your privacy and handling your personal data with transparency, responsibility, and integrity.

This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you visit our website https://www.ethicaaicaribbean.com, or engage with our services.

1. Who We Are

EthicaAI Caribbean empowers Caribbean businesses to adopt artificial intelligence (AI) tools responsibly. We offer AI tool recommendations, training, and legislative documentation to help ensure compliance with data protection laws such as the Jamaica Data Protection Act, Barbados Data Protection Act, and other regional frameworks.

2. What Information We Collect

2.1 Information You Provide

• Contact Information: Name, email address, phone number, company name

• Business Information: Industry type, size, location, AI needs

• Service Preferences: Selected services (tool recommendation, training, documentation)

• Calendly Bookings or Forms: Scheduling info and responses provided in consultations

2.2 Automatically Collected Information

• IP address, browser type, device type, and pages visited (via cookies or analytics tools)

3. How We Use Your Information

We use your data to:

• Provide tailored AI tool and policy recommendations

• Conduct consultations and deliver training

• Draft jurisdiction-specific compliance documentation

• Respond to inquiries and provide support

• Improve our website and services

• Send updates, resources, or promotional offers (with your consent)

4. Legal Basis for Processing

We process your data under the following legal bases:

• Consent – for communications and marketing

• Contract – to fulfill service delivery

• Legal Obligation – to comply with local data protection laws

• Legitimate Interests – to operate and improve our business

5. Sharing Your Information

We may share your data with:

• Authorized service providers (e.g., web hosting, analytics)

• Legal or regulatory authorities when required by law

• Partners assisting in training or documentation (only with your prior consent)

We do not sell or rent your data.

6. Data Retention

We retain your personal data only for as long as necessary to:

• Fulfill the purposes outlined in this policy

• Comply with legal and contractual obligations

• Provide evidence of consent or service delivery

You may request deletion of your data at any time (see Section 9).

7. Data Security

We implement technical and organizational safeguards (such as SSL encryption and secure document storage) to protect your information from unauthorized access, misuse, or disclosure.

8. Cross-Border Transfers

Data may be processed or stored in jurisdictions outside your own. Where applicable, we ensure appropriate safeguards are in place to comply with international data protection laws.

9. Your Rights

Depending on your jurisdiction (e.g., Jamaica, Barbados, Trinidad & Tobago), your rights may include:

• The right to access your data

• The right to correct or delete your data

• The right to object to or restrict processing

• The right to withdraw consent

• The right to file a complaint with a regulatory authority

To exercise your rights, email us at: [kai.clarke@ethicaaicaribbean.com]

10. Cookies and Analytics

We may use cookies or third-party analytics tools (e.g., Google Analytics) to collect anonymized usage data. You can disable cookies in your browser settings.

11. Updates to This Policy

We may update this policy as laws change or our services evolve. You will be notified of material changes on our website or by email.

12. Contact Us

For privacy inquiries, contact:

EthicaAI Caribbean
Email: kai.clarke@ethicaaicaribbean.com
Website: https://www.ethicaaicaribbean.com